The intended company name is EviState Holdings Ltd. Incorporation status, company number and registered-office details will be added only after independent confirmation.
1. About this notice
This notice explains how EviState collects, uses, shares, retains and protects personal information when you use this corporate site, public verification routes, contact forms, restricted briefings and related ES Record or ES Mail services.
2. Who we are
EviState is responsible for personal information used to operate this corporate website and its controlled engagement processes. The intended legal entity is EviState Holdings Ltd; incorporation status, company number and registered-office details will be published only after independent confirmation. Until then, privacy enquiries should be sent to info@evistate.co.uk.
3. Information we collect
Depending on how you interact with us, we may collect contact and enquiry information; organisation and role details; account, authentication and restricted-access events; onboarding and authority evidence; public verification record information; technical, diagnostic and security information; and customer or support information.
4. How we use information
We use information to respond to enquiries, arrange briefings, operate secure access, review organisations and authority, provide and protect services, maintain evidential and lifecycle records, prevent misuse, meet legal obligations and administer customer relationships.
5. Lawful bases
Our principal lawful bases are steps requested before entering a contract, performance of a contract, compliance with legal obligations, consent where required, and legitimate interests in operating secure, accountable services and responding to professional enquiries.
6. Public records
A public ES Record or ES Mail page may intentionally display limited information needed to support verification, accountability and lifecycle history. A live record confirms only the particular checks and state shown. Verified does not mean endorsed.
7. Sharing and transfers
We may use hosting, database, authentication, cybersecurity, email and professional-service providers. We may also disclose information where required by law or to protect service and record integrity. We do not sell personal information. Restricted international transfers will use an applicable lawful mechanism.
8. Retention and security
We retain information only as long as reasonably necessary for the relevant purpose, legal obligations, disputes, security and evidential integrity. We apply proportionate technical and organisational controls, but no internet service can be guaranteed completely secure.
9. Your rights
Depending on the circumstances, you may have rights of access, correction, deletion, restriction, objection and portability, and the right to withdraw consent. Contact info@evistate.co.uk. You may also complain to the UK Information Commissioner’s Office.
10. Changes and contact
We may update this notice as the services and legal obligations develop. The current version will be published with its updated date.